Thank you for explaining the travel plans. You already have the essentials in place — parental consent forms, notarisation, apostille, and the nephew’s birth certificate. For long stays like yours, the Spanish and UK border authorities usually look for clear proof that you have lawful authority to travel with and care for a minor. A notarised and apostilled parental authorisation with both parents’ signatures generally satisfies this.

It is also advisable that the consent form clearly authorises you and your wife not only to make travel decisions but also to take medical decisions if required. Spanish law requires a “permiso de viaje” when a minor leaves the country without their legal guardians (Article 156 of the Civil Code places parental authority jointly in both parents). The UK does not impose a statutory form but the Home Office expects a “letter of consent” covering travel and guardianship; immigration officers may ask to see it on arrival.

In both countries, border officers often request proof of onward travel and accommodation to ensure the minor is not being taken abroad indefinitely without parental knowledge.

You should therefore carry with you copies of the nephew’s parents’ passports or ID cards, the original consent and power of attorney documents, and the nephew’s medical insurance papers. For medical purposes, some hospitals in Spain and the UK may also ask for an insurance authorisation or “delegation” in writing, so it is best that the parents add a clause explicitly permitting you to consent to medical treatment.

If the child will be enrolled in school during the nine-month period, you may also need an additional notarised guardianship letter translated into Spanish and English so that local authorities accept your parental authority for enrolment.

To avoid any issue at border control, keep the documents together in a single folder and have certified translations into Spanish for Spain and into English for the UK, even though the apostille itself is internationally recognised. That way there can be no argument about comprehension by local officials.

Do you plan to have your nephew attend school in Spain or the UK during your stay, or will he be home-schooled? This may affect whether we also prepare an additional guardianship letter specifically for school registration, which I could draft for you under Premium Service. Would you like me to outline such a draft?

Thank you for clarifying. Since your nephew’s mother will personally accompany him to Spain for the initial enrolment, you will avoid the more delicate issue of registering him in school without a parent present. After she returns to the US, the day-to-day authority will rest on the notarised, apostilled consent you are carrying.

On translations: Spain and the UK will be satisfied with the apostilled English originals, but in practice Spanish border police or local authorities may prefer a Spanish translation to avoid language disputes. For France and Italy, certified translations are not strictly required by statute if the documents already carry an apostille — the Hague Apostille Convention ensures recognition. However, at practical level, French gendarmes or Italian polizia di frontiera often insist on understanding the contents directly. A certified translation into French and Italian is therefore not legally mandatory but highly recommended for ease at border checks, emergency medical treatment, or any administrative dealings.

Given your travel pattern, the most efficient approach would be: keep the original notarised English consent with apostille, plus translations into Spanish and English for your main bases (Spain and UK). For France and Italy, a simple sworn translation into French and Italian will serve as an additional safeguard. You can usually obtain these from certified translators in the US before travel, or locally from court-registered translators (“traducteur assermenté” in France, “traduttore giurato” in Italy).

The fact that your Schengen entry and exit is only through Spain is important. Once admitted into Schengen legally, your nephew can travel to France and Italy with you without fresh border checks between member states. The issue arises if he is stopped for an identity check within France or Italy, or if medical care is needed, where officials may expect to see documentation in their language. Carrying the certified translations avoids delays or suspicion of trafficking.

Would you like me to prepare a model multilingual consent form that contains Spanish, French, and Italian text alongside English, so you carry one harmonised document rather than separate translations? This can be done as part of Premium Service and gives you a single instrument acceptable across all countries.

If you have no further questions, I will now close this chat. Thank you for using AskaLawyer!